A few days back I posted a fairly detailed introduction to DEVONthink to Go for iOS. To follow that up, I promised some options for iOS users wanting to leave Evernote, and bring their data with them. Whether you want to go all in with DEVONthink, or you have in mind another app, the question is how to migrate Evernote data to another iOS app.

DevonThink 3.0 (in beta atm) has support for both, tho the EPUB support is a little raw right now. Still it's better than Evernote right now. There are other improvements but these are the main ones that pushed me to give it an honest shot. To use, highlight the Evernote items you want to move into DEVONthink and run this script file. The 'User Switches' at the beginning of the script allow you to customize the way it works. Take a look to familiarize yourself with the options I've put in for you! FastScripts Keyboard Shortcuts (Optional).

On macOS, you have a number of options. The most simple and clean being a direct transfer within DEVONthink Pro itself. Managing this process without a Mac, on the other hand, requires more creative thinking. What follows are some options for iOS only users wanting to export all Evernote data. DEVONthink is the endpoint in this case, but the process can easily be adapted for apps like Notebooks, Bear, or even Apple Notes.

Some of the Gotchas

I’ll admit I’m fortunate I could use a Mac to do this, but it’s not quite as difficult on iOS as it once was. Some advice out there will have you believe otherwise, but you can migrate your data without having to do it one note at a time. It is worth considering these potential stumbling blocks before you do it. I would pay special attention to the data you consider most important in Evernote, either tag it as such, or place it in a specific notebook. Reading on, you might also want to delimit different data types, such as text, PDFs, and images.

The arrival of drag and drop had me wondering if we could simply drag the notes across to another app. I will come back to this below. You can bring drag and drop come into play, it just won’t solve the problem on its own. Unfortunately, it’s not as simple as dragging all your notes from one place to another. If you try to transfer directly from Evernote, these are some of the frustrations you will encounter:

• Notes in Evernote are stored in a proprietary rich text format. If you try to drag notes, some apps like Apple Notes, will refuse the transfer when you try to drop them. Others, like DEVONthink, will allow you to drop the note, but will strip all the formatting. That might be fine for text only notes, but everything else is lost. The worst part is losing all your links.
• If you try dragging a note with an attachment, you will get the title and nothing else.
• If you can open the note and drag the attachment itself, it will come across no problem. Which is fine if you only want to drag a couple of items. I have hundreds of PDF attachments in Evernote.
• When drag and drop doesn’t work, you might think you could use the share sheet. You’d be right, if you want to choose between exporting web links for notes, or sending each individual note via email in Apple Mail.
• Evernote is mired to a functionality issue that, until recently, has bloodied the foreheads of iOS users. It doesn’t do multiple files.

Yep, it’s painful. Which is why so many people hit these walls and keep the status quo. ¹ Thankfully, we now have tools that can help overcome these problems. If you really want to migrate your Evernote data to another iOS app, you can.

Using Workflow

The Workflow route is straightforward enough. As alluded to above, depending on how precious you are about the data, it might require some preparation in Evernote. Whether you want to do this could come down to the number of notes you have, but discriminating by notebook or tag can help get better results. Tedious work on iOS, I know. You can always go nuts, and deal with the consequences later, whatever your destination. I’ll confess, that’s how I roll.

I have played around with this for long enough to feel confident advising a uniform approach to importing notes, whether you choose to bring them across as text, or PDFs. Technically Workflow, and DEVONthink can both handle the rich media that Evernote stores. Setting up a complex workflow with IF conditionals is possible, but you can end up with a lot of wacky results in amongst the ones that transfer properly. Likewise, encoding the rich text itself via URL isn’t as consistent I’d like.

Bear in mind, you’re not deleting the data in Evernote through this process. Even if you proceed after testing, and you’re still not happy with the results, you can try the other method below. ² The best results I get via Workflow are from encoding all the data as a PDFs. That won’t suit everyone.

Alternatively, you can do the same thing using Markdown, but any PDFs in Evernote won’t be encoded, they’ll come across blank. This is where that preparation comes in. If you have separated data types by tag, or notebook, you can run the different workflows individually. You can apply the same logic for images if you wish, although I haven’t set that up myself as I never stored any in Evernote.

No doubt somebody is reading this thinking the workflows don’t need to be separated. That’s true, or at least it should be. As I mentioned earlier, my efforts at combining them turned out some garbage. If you’ve had more success, I would love to hear about it. Read on, and you will see the workflows can be combined more easily when taking a different route.

Disclaimers

The workflow will make you specify the number of notes you want to export/import. This is a limitation of the API, you have to specify a number. It’s a good idea to test this anyway, so set the number low to start with.

These workflows also leave the ‘title’ parameter blank, as there seems to be a bug in one of the apps along the chain that interrupts the URL encoding — or decoding. ³ I will update the workflows when I’m certain the bug is squashed, but read on as there are better options below.

You can adapt this workflow for you own needs, of course. If you want to know more about the DEVONthink URL scheme, the documentation is included with the app. Or you can get it here

Evernote to DEVONthink Workflows

• Evernote to DEVONthink Markdown [download]
• Evernote to DEVONthink PDF [download]

Instructions, or TL;DR

Optional: Organise your Evernote data by data types using tags, or notebooks for Text and PDF ⁴. This is a giant pain, so before you go ahead and do it, make sure you have checked out the alternatives below. Either way, the process is as follows:

• Download the Workflows above
• If you don’t want to distinguish the data types, just run the PDF workflow for everything to come across as PDFs.
• If you have separated the data types, run each workflow separately.

Using a Cloud Service with Workflow

This route adds more complexity, but it gives you more flexibility as a result. There are some concessions with the form the data is transferred in, but that is true of all these methods. I have played around with a few different services, the main prerequisite being ease of use on iOS. A lot of web apps have awkward UI for touch control.

Google cloud transfer for Evernote, and you will most likely find results dominated by MultCloud. I can’t recommend it for this job, to start it’s a poster candidate for shitty web UI for a touch interface. But, the real reason is MultCloud transfers without conversion, so you end up with a bunch of ENML documents. ⁵ Outside Evernote they’re all but useless. At best, MultCloud is a backup option.

CloudHQ is also awful to look at, but it has much more granular options for the transfer, and the real kicker, it will actually work. You can use a free account with CloudHQ to export your notes in PDF, plain-text format, or both. It will export everything to Dropbox, or your pick of service. If anyone is wondering how this fits with my thoughts on cloud storage, data in Evernote is already insecure. This is about changing your ways.

Once you have everything transferred, you will do the same thing as above. However, there is some good news. The DropBox API will expose a lot more information to workflow from the initial call, so it is easier to set conditions in the workflow to combine the actions. In other words, if you transfer the data to a storage service first, you can run a single workflow from there.

Dropbox to DEVONthink Workflow

This workflow is setup to import PDFs, and Plain text files. Migrate your data from Evernote to Dropbox via CloudHQ

• Dropbox to DEVONthink Migrate [download]

Drag and Drop for Best Results

Drag and has made a lot of tasks on iOS much easier than ever before, with transferring data among them. With the help of the files, you can forget workflow altogether, and use drag and drop to manage the last part of the migration. The first step is the same as above, prepare and transfer your data from Evernote to cloud storage.

You can do this with with Dropbox, or Box. I haven’t tested it with any other cloud services, so your mileage may vary elsewhere. If you’re using free plans, it’s worth knowing the box free plan gives your 10gb of storage – the maximum file size is 250mb, but that won’t be a problem here, in fact unless you are storing large video files it is unlikely to be a problem ever. ⁶

The key is how you set the apps up. You probably know by now that integration with the Files app can be hit and miss. This process exemplifies the difference between Files, and the more traditional Finder on macOS. You might expect you can open up Files and drag documents from one service to another, like you would between folders on macOS, but if that works it all it is very limited.

For example, if you try to drag multiple files after selected them via the select function, you won’t be able to drop them anywhere. However, if you collect the files together by taping on them one at a time, then the files will stack together and you can drop them no problem. Then there is the matter of how folders must be setup to accept dragged items; the inbound folder accepting the files has to be added to the favourites section of the Files sidebar, to make it available as a drop destination. When you do get it to work with the files app exclusively, other strange things can happen. Like the metadata being out of whack.

The point I’m making is the process is more complicated than it seems. Illustrative of how much room for improvement remains in the brave new world of iOS Files. But, this is only true if you are trying to manage the entire process in the Files app itself. The story is completely different if you you start in the Files app, and drop your notes in the third-party app itself.

Instructions:

• You can skip organising your Evernote data type for this method, it will make no difference
• Use CloudHQ to transfer data to Dropbox
• Open up the files app. Select the notes your want to transfer, and dry them into the new app.

Other Apps as a Destination

Using DEVONthink as a destination, the results have been gapped doing things this way. The beauty of this method, however, is any app that accepts compatible data — and supports drag and drop — can be setup to receive the notes. She of the more popular note-taking apps on iOS will make the process even easier by providing an import function. Both GoodNotes, and Notability will let you import directly from cloud storage, without any further rigmarole. You can use drag and drop with both apps too, but you don’t need to.

If you want to migrate data from Evernote to alternate notes apps, all you need to do is transfer it via the CloudHQ method above, then import the notes via the import function of the app in question. If the app is only using iCloud, you should still be able to use the Files app to mitigate that problem. If not, I have setup a quick and dirty workflow to transfer from Dropbox to iCloud, you can get it here⁷

To-Do

Evernote’s API offers potential for users migrating data. Like most folks, I’m a little light on time to do this sort of thing right now. I’m not making any promises, but I’m half thinking I will play around with both Workflow, and Pythonista over the holidays to see what can be done. ⁸Anyone familiar with this site will also know how much I admire the Notebook app. It also has an excellent custom URL scheme. I intend to use it for setting up more workflows.

Even though I have already transferred the bejesus out of data from Evernote, I will still mess around with these workflows some more. If you’re interested in how any of this this progresses, signup to the mailing list. Or, I will post it here at a later date.

1. I should point out here that my leaving Evernote had nothing to do with the price of a subscription. ↩
2. I do think it gets better results ↩
3. It’s most likely DEVONthink, the developers assure me it’s not happening in the next build ↩
4. You can do images too, but you will have to adapt a Workflow for that ↩
5. Evernote markup language ↩
6. This is something that appears to confuse a lot of people. Box don’t do themselves any favours by wording it strangely either. The site says 250mb maximum upload. What it means is file size, not transfer limit. ↩
7. If you just want to archive your Evernote data in iCloud, this will work for that too. ↩
8. There are some existing scripts, but Evernote has moved to a new API. I haven’t yet found any in current working condition. Then again, I haven’t looked too closely yet. ↩

As more businesses transition to go paperless, software applications like DEVONthink and Evernote become more popular than ever. These apps enable you to save important paperwork, sales receipts, and other documents neatly as digital files. These apps make it possible for businesses to manage files efficiently and to cut down operational costs. Among Mac and iOS users, DEVONthink has become very popular. This app is said to be a very good alternative to Evernote, which is currently the norm for note taking and document organization. So, how do DEVONthink vs Evernote compare? Which one is better?

Platform Compatibility
First and foremost, before we go any further into the discussion, we should know that DEVONthink is only available for macOS and iOS platforms. You can say that this is an exclusive tool for Apple users. So, if you also work on other platforms, you still need to find an alternative for those platforms. However, if you only work on your MacBook and iPhone, DEVONthink makes a viable choice.

On the other hand, Evernote is available for all major platforms. Of course, one of the primary advantages that Evernote offers is the smooth integration on multiple different platforms. So far, Evernote is available for Windows, macOS, Windows Mobile, Windows Phone, Android, iOS, WebOS, BlackBerry, Google Wave, and even Symbian S60 5th Edition. If you want to be able to access your notes from different devices, Evernote makes the way to go. (See also : Evernote vs OneNote)

Data Storage and Security
The next radical difference between DEVONthink vs Evernote is regarding the ways they save your data. DEVONthink is installed on your computer, and it saves data on your hard drive. This is a great thing if you don’t feel comfortable about uploading your sensitive data to the cloud. You can say that this is relatively safer. However, you can also sync specific folders to the mobile app on your iPhone using Dropbox. DEVONthink ensures the security by deploying 256-bit encryption on the syncing process.

On the other hand, the Evernote clients are only for interfacing with the user and processing. Evernote stores data on the cloud. This way, you will be able to easily sync data across different devices. However, you will need an Internet access to retrieve the latest files, and it is more prone to attacks since the files are sent across the network. Some people don’t feel comfortable about storing their sensitive data on the cloud without some encryption.

User Experience
The next difference between DEVONthink vs Evernote that goes to DEVONthink’s favor is the user experience. DEVONthink is very customizable. Apparently, the developer understands that Evernote’s lack of customizability has annoyed some people. DEVONthink has taken an opposite approach by providing a wide array of interface settings and customizations.

Devonthink Vs Evernote

On the other hand, Evernote really lacks customizability. You can’t adjust the theme color or layout. On the good side, the interface is intuitive and easy to understand. The note opens on the right side of the screen. On the left, there is a column that lists shortcuts, notebooks, and tags, along with the list of notes in the selected notebook. You can add shortcuts of important notes and reminders simply by dragging and dropping into the “Shortcuts” section.

Nevertheless, so far, Evernote still has the best web clipper features available on the market. The web clipper features are very powerful and convenient. For example, you can install the Evernote Web Clipper extension on your Google Chrome. Simply click on its icon on the browser’s toolbar in order to save or collect web pages directly to your Evernote account for any purpose. You can also activate the extension by right clicking and choosing the context menu. From here, you can save the web page to use the text, links, or images later.

Scalability
DEVONthink has very scalable databases. In fact, many people prefer to use DEVONthink because it allows you to create as many databases as needed. You can create large databases without much of an issue. To help you navigate through the large databases, this app is equipped with a tag browser that is very handy for finding files. Just don’t forget to give the appropriate tags to each file whenever you import or add new files.

DEVONthink also has the ability to archive emails directly through the import function. It is compatible with Apple Mail, Microsoft Exchange, and other popular Unix-based apps such as Mozilla Thunderbird. This is a very nice feature that transforms DEVONthink into an all-in-one document hub.

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On the other hand, one of Evernote’s major issues right now is the lack of scalability. It does not allow you to create databases like DEVONthink does. Of course, there is a tag browser as well, which helps you to find the files that you need from the document stacks.

Pricing
DEVONthink provides four options. You have to purchase the iOS app separately, and it costs $14.99. Meanwhile, the Mac app is available in three versions: Personal ($49.95), Pro ($79.95), and Pro Office ($149.95). These three versions vary by the features. The Personal version provides basic note taking and importing features. The Pro version adds the ability to create multiple databases and scripting support. The Pro Office version adds scanning and OCR, email archiving, and web sharing.

Evernote provides four subscription tiers: Basic, Plus, Premium, and Business. The Basic tier is free, and it already enables up to 60MB monthly file uploads, syncing for two devices, clipping, and OCR. The Plus tier costs $34.99 per year, and enables up to 1GB monthly file uploads, syncing for all devices, offline access, and email forwarding. The Premium tier costs $69.99 per year, enabling up to 10GB monthly file uploads, customer support via live chat, and the ability to scan and digitize business cards. Finally, the Business tier brings extended access control and security features, along with prioritized customer support.

Devonthink 3 Vs Evernote

Conclusion
DEVONthink vs Evernote have different pros and cons. In general, DEVONthink is more recommended if you work exclusively on Apple products, if you need scalable databases, and if you prefer to store sensitive data in the local hard drive. You can sync the mobile app by integrating DEVONthink with Dropbox. DEVONthink is safer because of the encryption. On the other hand, Evernote should be your choice if you need the ability to sync and access data from different platforms. Evernote stores data in the cloud. Evernote is very easy and convenient to use, even though the interface lacks customizability. The web clipper is great.

Devonthink Evernote Import